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Professional Assistant - Bankmed Service Team

Business Unit:  Discovery Health
Function:  Personal Assistant/Secretary
Date:  24-Nov-2021

 

Job Purpose:

To act as a key support partner and be an extension of the Executive, through professional interactions with various stakeholders the team engages with.

 

Job Description:

Performs secretarial duties and attends to routine and specific matters of a business and personal nature for a Senior Manager.

Manages calendar and independently schedules appointments.

Screens incoming calls and correspondence and responds independently when possible.

Arranges events or conferences by arranging for facilities and caterers, issuing information or invitations and coordinating speakers.

Prepares records such as agenda, notices, minutes and resolutions for corporate meetings.

Arranges detailed travel plans and itineraries, compiles documents for meetings.

Works with data to compile reports.

Produces presentations.

Managing customer queries and escalations

General administrative duties

Provide support to other staff in the broader Service Teams

Coordinating and distributing documents

Coordinating projects as necessary.

Payroll, overtime, reimbursement duties

Creating digital content

Co-ordinating social committee/activities

Co-ordinating CSI initiatives/activities

 

Personal Attributes and Skills:

Excellent interpersonal skills

Ability to interact professionally with senior Managers as well as internal and external stakeholders Taking initiative

Sense of urgency and ability to follow through

Good judgment

Upholding values and high integrity levels

Methodical planning and organising of tasks

 High attention to detail

Ability to work under pressure

Adaptability

Maintaining confidentiality in handling sensitive business, professional and personal issues

Excellent communication skills (both written and verbal)

Creative thinker

Innovative

Assertive

Strong EQ

 

 

Qualifications & Experience

  • Matric (essential)
  • Proficient in MS Office Suite at an advanced level (essential)
  • Corporate PA Experience or Project Management Experience (essential)
  • Project Management skills (essential)
  • Business Administration diploma or certificate advantageous (preferable)
  • MS Office certificate (preferable)
  • Internal knowledge of Bankmed / Discovery processes and business networks (preferable)
  • Video editing knowledge (advantageous)
  • Digital content creation (advantageous)

 

 

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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