Professional Assistant

Key Purpose 

The professional assistant's duties will be to provide administrative support and services to the Company Secretariat.

  Areas of responsibility may include but not limited 

Secretarial 

• Providing ongoing support for the Group Company Secretary, the Company Secretariat Team and stakeholders associated with the Company Secretariat 
• Providing support for Boards, meetings, committees etc
• Providing support for activities which are logically carried out by a Group Secretariat.
• Providing support on administrative tasks as required by the Company Secretariat
  • Supporting the team in the preparation of agendas and other meeting papers for the Board and its Committees (including designated Subsidiaries).
  • Assisting in the preparation of  meeting packs for the Board and its Committees (including designated Subsidiaries)
  • Scheduling meetings: Room bookings, set up, and related document preparation 
• Diary and email management 
• Effectively deal with internal and external escalated queries the same day 
• Collecting and returning visitors to the reception area 
• Continuously build and maintain professional relationships with internal and external clients

  Office Management 

• Logging of TI & Group Facilities calls 
• Assisting with Function & Event co- ordination for Team  
• Run and distribute telephone reports and monitor related costs 
• Ordering from procurement 
• Serve as point of contact relating to reporting of repairs due 
• Procurement for cost center, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment.  
• Petty cash capturing for the division  
• Administration of staff training bookings and training budget 

Adhoc 

• The person in this role will handle adhoc functions and projects which is not limited to the above.  
• The person would support all members of the Company Secretariat and the related stakeholders.                                                                                    

Personal Attributes and Skills 

• Excellent communication and comprehension 
• Appropriately follows instructions 
• Works productively in a high-pressure environment 
• Upholds ethics and values. 

Education and Experience 

• Tertiary Qualification
• 5 years working experience as a PA at Senior Management level 
• Excellent written and verbal communication skills  
• Proficient in MS office at an intermediate level (Ms Word, Ms Excel, Power Point, Outlook)  
• Experience in the Company Secretariat environment would be advantageous

Employment Equity 

• The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.