Discovery Marketing Services  

Professional Assistant

About Discovery 

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating to not only achieve financial success, but to ignite positive and meaningful change within our society.

Job Purpose

The Professional Assistant to the Head of Marketing – Health & InHouse will work closely with her and members of her leadership team to aid in the execution of their responsibilities. The individual in the role will be required to assist the HOD and Managers with daily administrative management tasks, PA related duties, office and team management, business related tasks such as creating and collating reports, incident management and escalations, taking minutes, and other organizational tasks.

The Professional Assistant to the HOD is entrepreneurial, well organised, practical, self-driven and passionate about technology, with strong co-ordination, problem solving and communication skills. Ultimately, contribute to the efficiency of the department by providing personalized and timely support to executive members.

Key Duties and Responsibilities

• • Directly supporting the Head of Marketing – Health & InHouse in the execution of her responsibilities.
  • Provide administrative support to the delivery of departmental objectives and at times act as the department relationship manager.
  • Administration Support – Secretariat duties for meetings, diary management, travel coordination, gift & event arrangement.
  • Financial and Contract Management - Reimbursement processing and queries; department payroll processing, budget tracking, contract administration.
  • Training Coordination – Document, track and report on department training requirements; assist with the group wide cyber awareness program.
  • Office Management – responsible for general office administration and operations to ensure effective delivery of staff and services.

Personal attributes and skills

The successful individual will be required to demonstrate the following competencies:  

• • Working knowledge of computer packages: Windows; MS outlook; MS word; MS Excel; MS PowerPoint; MS office; MS project.
  • Business Writing.
  • Proven presentation skills.
  • Administration.
  • Meeting Facilitation.
  • Organising and Planning

Behavioural Skills

• • Takes initiative and works under own direction
  • Uphold ethics and values and demonstrates integrity
  • Ability to communicate clearly, concisely and professionally
  • Excellent planning abilities
  • Works in a systematic, methodical and orderly way
  • Works productively in a pressurized environment
  • Uses discretion when dealing with confidential correspondence/information
  • Ability and willingness to work flexible hours if required
  • Has a passion and interest in administration
  • Manage deadlines effectively and efficiently.

Education and Experience

• • Matric and a Secretarial or related qualification
  • Minimum of 5 years’ experience as a secretary/PA, preferable to top management.
  • High degree of accuracy and attention to detail of all secretarial responsibilities.
  • Experience in a large corporate environment.
  • Project administration experience

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.